Graduation Information

Graduation Information

 

Graduation Requirements

Undergraduate Students:

Candidates for bachelor’s degree must complete the following:

  • Complete the formal application for graduation (we suggest two semesters before commencement) through the Registrar’s Office by the published deadline
  • Earn 128 semester hours of college credit
  • Complete the residency requirement of a minimum of 32 semester hours of approved undergraduate credit at USF.
  • All students must complete a minimum of fifteen (15) hours of upper division (300-400) course work, in the major, in residence at USF
    (Note: individual colleges may have additional residency requirements)
  • Complete all requirements with respect to the major program, support courses, liberal education and electives.
  • Achieve a cumulative G.P.A. of 2.0 or higher at USF
  • Earn grades of “C” or higher in all courses required by the major and any minor programs that are to be recorded on the transcript
  • Satisfy all financial requirements with the Business and Financial Aid Offices

 

Graduate Students:

Candidates for a master’s degree must complete the following:

  • Complete the formal application for graduation (we suggest two semesters before commencement) through the Registrar’s Office by the published deadline.
  • Earn a minimum of 36 semester hours of graduate coursework
  • Complete the residency requirement of a minimum of 28 semester hours of earned graduate credit at the University of St. Francis
  • Complete all requirements with respect to the major program and concentrations if appropriate. (Courses must be completed within eight calendar years beginning with the first semester of graduate studies.)
  • Achieve a cumulative grade point average of 3.0 or higher at USF
  • Successfully pass the Comprehensive Exam (required of students pursuing the MS in Health Services Administration, MS in Continuing Education and Training Management, MS in Continuing Education and Training Technology, MS in Education, and MS in Education with Certification degrees).
  • Satisfy all financial requirements with the Business and Financial Aid Offices

 

Physician Assistant Studies Graduate Students:

Candidates for this degree must complete the following:

  • Complete the formal application for graduation through the Registrar’s Office by the published deadline
  • Earn a minimum of 148 quarter hours of graduate coursework
  • Complete all requirements with respect to the major program (Courses must be completed within eight calendar years beginning with the first semester of graduate studies.)
  • Achieve a cumulative grade point average of 3.0 or higher at USF
  • Satisfy all financial requirements with the Business and Financial Aid Offices

 

All Candidates (Undergraduate, Graduate, & Physician Assistant):

  • Every candidate for a degree should make a record check through the Office of the Registrar before the beginning of the final semester of enrollment.
    Students can access their records using their id and password from the USF Portal (http://myusf.stfrancis.edu) It is the responsibility of the student to see that all graduation requirements are met.
  • If a student withdraws for more than one semester, the catalog and regulations in effect at the time of their return apply. Specific information on the graduation activities will be forwarded to each graduate two to three months prior to the commencement date.

 

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Application for Graduation

Please complete your application for graduation as early as two semesters before you plan to graduate. The form is available online at the link below or online in the MYUSF Portal under departments, Registrar, Graduation Info/Apply.

Online Application for Graduation – (Fill the form out and hit submit)

 

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Comprehensive Exam

Students pursuing the Master of Science in Health Administration, Master of Science in Nursing, and Master of Education degrees must satisfactorily pass a final comprehensive examination. The comprehensive exam is based on the content of the current program curriculum. The colleges administer the comprehensive examination three times a year.

Students in the College of Business & Health Administration must apply for the comprehensive examination the semester prior to their final semester of course work. In order to take the examination, students must have completed a minimum of 28 hours, be in their final semester, and have at least a 3.0 grade point average in the program. Students must take and pass the comprehensive examination within one year of completion of their last class. If a student fails the comprehensive exam, he/she is eligible to retake it. A student may only retake the exam once. If a student fails a second time he/she will not be able to graduate.

Students in the College of Education pursuing a Master of Education degree must satisfactorily pass a final comprehensive examination or the State of Illinois Assessment of Professional Teaching (APT) test. Students in the College of Education must apply for the comprehensive examination prior to their final semester of course work. Students submitting successfully passed APT test scores must do so prior to their final semester of course work to the College of Education Certification Coordinator. The student must have completed 36 hours and maintain at least a 3.0 G.P.A. in the program. The comprehensive examination or submission of the APT test scores must be done concurrently with the last class. Any transfer credits must be approved and recorded by the University of St. Francis prior to being eligible to take the comprehensive examination or the submission of the APT test scores documentation. Those who do not pass the comprehensive examination may retake the examination only upon consultation with and recommendation of the College of Education Professional Standards Board.

Students in the College of Nursing pursuing the Master of Science in Nursing must satisfactorily pass a final comprehensive examination. It focuses on a synthesis of the essential components of the advance practice curriculum. An emphasis is placed on five major threads of the curriculum: nursing theory, professional role development, nursing research, clinical management, and life-span considerations and/or education. The College of Nursing administers the examination. Students must apply to take the comprehensive examination the semester prior to the final semester of coursework. In order to take the examination, students must be in the final semester of coursework or have completed all coursework and maintain at least a 3.0 G.P.A. in the program.

Any transfer credits must be approved and recorded by the University of St. Francis prior to being
eligible to take the comprehensive examination. Those who do not pass the examination may retake
the examination only upon consultation with and recommendation of the graduate faculty.

 

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Graduation Dates & Application Deadlines

  • September 15 – Application Deadline for May Degrees
  • January 15 – Application Deadline for August Degrees
  • May 15 – Application Deadline for December Degrees

 

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Graduation Events (receptions, liturgy, exercises)

Commencement Celebration
All graduates and their families are invited to this complimentary event in San Damiano Hall, 3rd floor, Motherhouse.

Continental Breakfast

Graduates and their families are invited to a Continental Breakfast on the morning of commencement in the Moes and Presidents rooms, Tower Hall South.

Commencement Mass

Graduates and their guests are encouraged to attend the Commencement Mass, which is held in the St. Joseph Chapel in the Motherhouse. Graduates may sit with their guests during Mass and academic garb is not required.

Commencement Exercises

Commencement exercises are held in the Pat Sullivan Recreation Center. Admission is by ticket only! Graduates indicating participation in commencement exercises will be asked the number of guest tickets they wish to receive. Since seating is limited, graduates are usually guaranteed four (4) tickets with additional tickets distributed on an “as available” basis. Tickets will be issued with cap and gowns.  The commencement ceremony will be simulcast in the Moser Performing Arts Center Sexton Auditorium for those without tickets.  Limited seating is available.   The Commencement ceremony will also be webcast live at www.stfrancis.edu.

* Times subject to change. Please refer to specific ceremony information released by the Registrar’s Office

Reception

Graduates and their guests are invited to attend a graduation reception immediately after the ceremony on the campus quad (weather permitting) or in the Presidents Room & Terrace Cafe.

Commencement Exercises for the Physician Assistant Studies Program

The commencement exercise for the Physician Assistant Studies Program is held once a year in Albuquerque, N.M. Times, dates, and specific information will be sent from the program office.

 

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Travel, Map, Hotel, and Limousines Services

Getting to the University

From Northern Suburbs to USF:  Take Interstate 355 (or I-294) south to Interstate 55 south. Take Interstate 55 south to Weber Road exit #263 (first exit after weigh station). Turn left at the stoplight (Weber Road). Go 7 miles south to Plainfield Road (Route 30), turn left (east), proceed to “six corners” intersection, turn right onto Raynor Avenue, follow to Douglas Street (stop light) and turn left to university.

From East or West of USF: Take Interstate 80 to Larkin Avenue (north) exit 130B. Take Larkin Avenue to fourth light; turn right on Glenwood Avenue, go through 2 stop lights to Wilcox St. (four-way stop), turn left on Wilcox Street. University is one block ahead.

From South to USF: Take Interstate 55 to Interstate 80 east or take Interstate 57 to Interstate 80 west. Take Interstate 80 to Larkin Avenue (north) exit 130B. Take Larkin Avenue to fourth light; turn right on Glenwood Avenue, go through 2 stop lights to Wilcox St. (four-way stop), turn left on Wilcox Street. University is one block ahead.

Parking: Two parking lots are available at the north end of Tower Hall at Wilcox and Douglas Streets.

For a map of Campus buildings and grounds click here

For further directions click on MAPQUEST

Local Hotel, Shuttle Schedule, and Limousine Services

 

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Ordering your Cap, Gown and Hood

On the day of commencement, graduates wear their cap and gown and hood for the ceremony. Graduate and Doctoral students will carry their hood into the commencement ceremony. The hood is unique to the University with the school colors of brown and gold lining the interior of the hood and the degree represented by the colored felt that trims the outside. The hood is then placed on the student before crossing the stage and receiving his/her diploma. The University rents the academic garb for the occasion. As a rental, the graduate must return the gown and the hood at the end of the day before you leave campus. Students are welcome to keep their cap and tassel.

YOU MUST fill out the Commencement Ceremony RSVP if you are attending or not attending the ceremony. This is where you will order you cap and gown also. The graduation fee covers the cost of rental for the academic garb.

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Graduation announcements, class rings, videotape, pictures

Class rings, diploma frames and announcements can be ordered through the USF Bookstore. Orders can be taken at the store or on line at the following link:
USF BOOKSTORE

Photography is handled by Central Valley Studios. A professional photographer will take pictures of the graduates as they receive their diploma. For the safety and convenience of all, guests are asked to remain  in their seats during the ceremony. Photographs will be mailed directly to graduates from Central Valley Studios within about two weeks. Photography questions can be directed to:

Central Valley Studios
847-683-7130
or
www.cvstudios.com

DVDs

University of St. Francis commencement ceremonies are taped by the Mass Communication Department.  If you wish to purchase a DVD copy, please print and fill out the form below, and mail it back to us:

Commencement DVD Order Form (Adobe PDF file)

Orders must be received within 15 working days after your commencement ceremony.

Orders will be shipped within 4 weeks of commencement date.

 

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Graduation Application Fee & Replacement Diplomas

A $120 graduation application fee will be assessed all graduates regardless of whether you participate in commencement exercises. The fee partially covers the University’s expenses associated with holding the commencement exercise and reception as well as the expenses incurred by each student graduating such as the printing of the diploma, diploma case, cap & gown rental, and complimentary admission of the graduate to any dinner or reception held as part of the event.

Graduates may request a replacement diploma (in the event the original is lost or to display a copy in an office) by mailing the request to the Registrar’s Office.

Click here for the Request for Duplicate Diploma Form (Adobe PDF)

Requests are typically processed within three weeks. Charges are as follows:

Replacement Diploma Certificate – $20

Replacement Diploma Certificate & Case – $35

 

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Frequently Asked Questions

What is the difference between Graduation and Commencement?

Commencement is the ceremony to celebrate or mark the completion of college work. Graduation is receiving the diploma, completion of all course work, and the posting of the degree to the transcript.

NOTE: Applying for graduation and paying the graduation fee does NOT indicate that you plan to participate in a commencement ceremony.

Who sends out diplomas?

All diplomas are distributed from the Registrar’s Office (800-736-6300).

Where do potential graduates pay for graduation fees?

Graduation fees are to be paid to the Business Affairs Office (800-359-3500).

How early do I need to arrive for line up and where do I go?

Graduates must report to their designated area in Tower Hall no later than 45 minutes before their ceremony. A list of assigned rooms will be posted in the Tower Hall Lobby.

  • Room moderators will offer detailed instructions
  • Please leave your belongings with family or friends. Rooms will not be available to students after commencement.

How long will the ceremony last?

The average length of the graduation ceremony is 1 – 1 ½ hours.

Who should graduates call for guests that need disability accommodations?

Persons with disabilities who require assistance should call the Student Affairs Office at (815) 740-3399 at least two weeks prior to commencement.

Is there a limit on the number of guests I can bring to the Commencement Ceremony ?

Admission to commencement is by ticket only! Graduates indicating participation in commencement exercises will be asked the number of guest tickets they wish to receive. Since seating is limited, graduates are usually guaranteed four tickets with additional tickets distributed on an “as available” basis.

Am I required to participate in Commencement to receive my diploma?

No. Graduates who attend will receive a diploma cover during the Commencement ceremony. Diplomas are mailed to everyone who has met their requirements approximately 4 – 6 weeks after the ceremony.

How do I get a diploma cover if I don’t participate in Commencement?

Graduates who are unable to attend the Commencement ceremony will receive both their diploma and the cover via mail.

Do I have to pay the graduation fee even if I don’t attend the ceremony?

Yes, all potential graduates are required to pay the graduation fee even if they are not planning on
attending the ceremony.

Where do I pick up my cap and gown?

Students may pick up their caps & gowns and tickets from 8:30 a.m. to 6 p.m. Thursday; 8:30 a.m. to 5 p.m. Friday and 7:30 a.m. to 1 p.m. on Saturday in the USF Bookstore, first floor, Tower Hall.

Special arrangements for after-hours pick up may be made by calling the USF Bookstore at (815) 740-3394.

 

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