Table of Contents
 Opening the Power Point program:
- Go to Start > Programs, click on Microsoft PowerPoint and a dialog box appears:
This screen prompts you to make a selection from the following:
- AutoContent Wizard: This prompts you to make a title slide and then leads you through choosing a presentation category. Once you choose one you are provided with an outline that follows a conventional format for this kind of presentation. You then type your ideas over the sample text or prompts in the outline view.
- Template: This is a pre-formatted master that has been designed so that the colors and backgrounds create a particular "look." You can apply a template to a new or existing presentation. It will apply to all slides.
- Blank Presentation: This enables you to create slides on a plain white background.
- Open an Existing Presentation: Enables you to continue working on a presentation you have already created and saved.
Back to Table of Contents
Viewing PowerPoint presentations:
Slide Views: Power Point presentations can be shown in 5 different views.
To see the sample presentation in each of the views, click the View menu. This will list the following views:
 Slide view: The best view for editing slide content and layout.
 Outline view: Shows only text. Useful for developing initial content of slides and for viewing text content of entire presentation in a linear form.
 Slide sorter: Allows you to see many slides at once. Use when you want to: reorder slides, delete slide, create transitions between slides, create build effect of a slide, rehearse talk time of slide if you have slides running on a timer.
 Notes page: Shows single slide and allows you to type notes for yourself about each slide that you can print out use as speaker's notes during the presentation.
 Slide show: This is the view you use when giving the presentation. To advance to next slide, click on mouse or hit forward arrow key. Hit back arrow key to return to previous slide. To quit the slide show, hit the escape key.
Switch between view options either by using the View menu or clicking on the small view buttons shown at the bottom left of the screen.
Back to Table of Contents
Creating Slides
- Go to File > New. A new presentation dialog box appears.
- Select Blank presentation and click OK.
- Select the layout of the slide according to what this slide is going to contain. When you click on any layout, a short description of the slide layout is shown beside it.
- After selecting a layout, click OK.
NOTE: You can change the layout anytime by right clicking on the slide, and then clicking Slide Layout.
Create a title slide:
- Start your presentation by double clicking on the title slide layout.
- Click on the first box and type in the name of your presentation.
- Click in the next box, this time typing in your name and any other information you might want to include in the sub-title box.
Adding a new slide:
You can do this in a variety of ways:
- Go to Insert > New slide.
- Select the slide layout and click OK.
Back to Table of Contents
Changing the design of slides (apply design):
- Click the right mouse button on the slide, and then click Apply Design Template.
- Look at the preview select any design template, and then click Apply. It will apply to all of the slides.
NOTE: Even though the design you have chosen may look good on your computer screen, it may not necessarily be effective when projected on a screen (the font on some designs is difficult to read). You should check this before giving a presentation, or if this is not possible, select a design that you know works well, such as dark text on light background, or white text on black background.
TIP: If you intend to print handouts of your slides (usually 3 or 6 slides per page), you can preview what your slides will look like in black and white by clicking on the black and white icon on the formatting toolbar at the top of the screen (when printed in black and white, some slide designs make it very difficult to read the text).
Applying different colors to slides:
- Click the right mouse button on the slide, and then click Slide Color Scheme.
- Select a color scheme you like, and click Apply to All to apply this color scheme for all the slides, or click Apply to apply this color scheme to only the current or active slide.
Back to Table of Contents
Inserting and formatting text:
- Click in the text box and begin typing. The font size, color, and style will be predetermined by the presentation design that you have chosen.
- To change font size: Drag across the words you wish to reformat, go to Format > Font. This will bring up the Font dialog box which allows you to change the font, font style, size, effects, and color.
Back to Table of Contents
Inserting text boxes:
On the toolbar at the bottom of the PowerPoint window click the textbox icon.
Place the mouse pointer over the place where you want to start drawing the text box (the upper-left corner position of the textbox).
Now holding the left mouse button down, drag it to the bottom-right side; when you think your text box is large enough to hold your text, release the mouse button.
Type text into the new text box.
Back to Table of Contents
Moving and resizing text boxes and objects:
- To move any object, click and hold down the mouse button so that the pointer turns into a 4-way arrow. Then drag the object to the desired destination and unclick to "drop" the object.
- To resize a box or object, click and drag on one of the top, side, or corner boxes.
Back to Table of Contents
Inserting clip art:
- Go to Insert > Picture and then follow the arrow to the right and select Clip Art.
- Browse and select the picture you want and then click OK.
Back to Table of Contents
Creating build effects:
You should use build effects for slides that have separate lines of text and for which it is appropriate to have participants see one line at a time rather than the full text. You may also use this if you want images to appear at a different time from the text.
- In slide view, have open the slide that you wish to animate.
- From the menu, select Slide Show > Custom Animation. This will bring up the Custom Animation dialog box:
- Usually this box is set to default to the Timing tab (if it isn't, click on this). A small picture of your slide appears in the top right window and a list of the objects on your slide in the bottom left window.
- Click on the object or text that you want to animate (usually the bulleted text box, which will be called something like, "Text 2." ("Text 1" is usually the page title).
- Where it says, Start animation, select animate. It's best to set this to on mouse click if you are going to be giving the presentation (if you want the presentation to loop automatically, choose that option).
- Now select the Effects tab.
- Choose the entry animation and sound from the lists (so that items appear one at a time from the direction you choose and making the sound you choose).
Tip: While it's fun it create presentations that have items appearing randomly and with sound effects, for the audience this is very distracting. It's usually more effective to have items appear as fast as possible from the same direction, without any sound.
- If you want a line of text to dim once the next line of text appears, under After animation select the dim color. You can preview what this looks like by clicking on the Preview button. This dim effect helps your audience focus on the point you are discussing, but still allows them to see the whole list.
Back to Table of Contents
Creating transitions:
- From the menu select Slide Show > Slide Transition. This will bring up the Slide Transition dialog box:
- Click on the arrows next to No Transition and select one of the options.
Tip: It's usually best to have the slides advance on mouse clickwithout any sound, rather than automatically.
- It's best to have the same transitions for all slides, so select the Apply to all button.
Back to Table of Contents
Printing:
- Go to File > print. A Print dialogue box appears, asking you to select what you want to print. Choose from:
- Slides (will print one slide per page): Print these if you intend to make overhead transparencies of the slides.
- Notes pages: Print these if you have made notes and want to use them to guide you while you are giving the presentations (like note cards used in giving a speech).
- Handouts (2 slides per page)
- Handouts (3 slides per page): Print these if you want participants to take notes about each of the slides during your presentation.
- Handouts (6 slides per page): Print these to give as handout to participants so they have a copy of all of the slides. It is useful as a handout for formal presentations when participants do not need to take extensive notes about each slide.
- Outline view: Print this when you want an outline of all your slides without text.
- Tip: If you provide a handout to participants, it is best to print only 2 or 3 slides per page, to enable people to take notes alongside the slide during the presentation).
Back to Table of Contents
Slide Show
- Go View > Slide Show, or click the Slide Show button of the toolbar on the bottom-left corner of the window (see below).
- If you need to get out of the slide show for any reason, just press the ESC button on your keyboard.
- If you want to restart the slide show from the beginning, use View > Slide Show; but if you want to get back to the slide where you were last time in the slide show, then click the Slide Show button.
Back to Table of Contents
Adding Sound
Back to Table of Contents
|
