Date: Tuesday, November 27, 3:00 - 4:00 p.m.
Prerequisite: MS Word Level 1
Learn how to enhance your Word documents using the drawing tools, clip art and Word Art

Workshop objectives:

To cover the following areas:

Microsoft Word's graphic arts capabilities.1

Create simple shapes such as flowcharts. 2

Insert Clip Art5

Insert a picture from a file into your Word document.7

Tip:  Copy and paste from other graphics programs.9

Tip:  Copy directly from Internet Explorer9

Use Word Art to liven up your text9

Tip:  Make use of Word's 3-D options to make further style changes.12

Tip:  Make use of Word's shadow options to further enhance Word Art.12

Tip:  Use "Settings" in 3-D or Shadow to further modify Word Art.13

Experiment with Picture Formatting to place the image exactly where you want it.14

And to provide answers to questions.

Microsoft Word's graphic arts capabilities. 

In Microsoft Word, you can learn to create simple sketches, insert graphics from either clip art or original images, or use Word Art features to liven up your document.  The tools for doing all of these things are available from the "Draw" tools that you can display in Word's toolbar. 

If these Draw tools are not already available when you open Word, then you can display them by choosing "Drawing" from the "View" à "Toolbars" drop down menu as shown.

 

The Draw tools then show up in their own separate window in your Word document: 

 

If you wish to do so, you can drag this Drawing toolbar to your Word toolbar, and it will automatically attach itself.  (It may take a little trial and error for the Draw tools to show up conveniently in the toolbar):

 

Some of the options that are available in the toolbar are as follows, (and this list is not exhaustive):

Tool	Description
	Rectangle tool:  draws a simple square or rectangle.
	Oval tool:  draws a simple oval or circle.
	Line tools:  draws a straight line, or a straight line with an arrow at the end.
	Fill tool.  Use this to "fill" an object with a color that you select.
	Line color tool.  Use this to change the color of a line or lines.
	Font color tool:  Changes the color of type that you select.
	Change the thickness of a line.
	Convert the line to dots or dashes or a combination.
	Append arrows to the end of a line (does not work for closed shapes).
	Insert clip art.
	Use Word Art to change font to a     style.
There are several other tools that you can use to alter, or change the alignment of graphics, but the ones shown above are the basic ones that start you off.

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Create simple shapes such as flowcharts 

1. Enter a few spaces between lines of text on your Word document.  These spaces constitute the area in which you will create your shape.  For example, if you click on the rectangle tool:  , and then click and drag across the empty space on your Word document, you will create a rectangular shape. 

2. As long as the shape has these handlebars, you can change the color of the shape using the fill tool.  .  Click on the shape in order to select it, so that the handlebars show.  If you do not like the shape, just select it and hit the delete key; that's all there is to it.

3. Use the oval tool , and create an oval shape next to the rectangle.
4. Then, use the line-arrow tool  to draw a line between the rectangle and the oval.  Change the oval's color in the same way that you did with the rectangle tool.  You can also change the thickness of the line, , and its color, , while the line is selected.  Just click on the line in order to select it; it, too, will show handlebars.
   
   

There is virtually no limit to the creativity you can bring to bear in creating simple illustrations such as these. 

You may even wish to enter text into a shape object that you create in a Word document. 

1. Just right-mouse click on the shape to reveal an "Add text" function.
   
   
   
   
2. Select Add Text.  A cursor will then show up in the object that you selected.  Proceed to type.
   
   
   

The text in a shape object is may be changed by selecting it, and then applying the same formatting functions that you would to any other line of text.

Using the Autoshape tools, , you can select a whole set of pre-drawn shapes, such as the flowchart shapes:

You can then grab these flowchart shapes, and drag them into a position on your Word screen display where you can easily access them.

 

You can use Word's alignment tools, available from a drop-down menu:   on the toolbar to customize your objects so that they appear straight and evenly spaced on your document. 

 

For example, here are some blocks that were drawn randomly using the  tool:

 

1. Hold down the "shift" key on your keyboard, and select each shape so that all are selected individually, as shown by their "handlebars".
   
   
   
   
2. From the Draw drop-down menu, choose an alignment function, such as "Align bottom"
   
   
   
   
3. And then, release, and the blocks will line up by their bottom edge.
   
   

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Insert Clip Art 

Clip Art is a built-in selection of illustrations that Microsoft Word provides.  To use it,

1. Select a location in your Word document where you want a clip art image to be inserted, and then…
2. From the File menu, choose "Insert"  à "Picture" à "Clip Art" as shown.
   
   
   
   
   
3. A Clip Art gallery will appear (it may take some time if you haven't used this feature before).  Make your selection by following the intuitive options that are available to you.  In the example shown, the "academic" category is selected.
   
   
   
   
   
4. And then an individual drawing is selected: 
   
   
   
   
5. Once the image is selected, it will be automatically pasted into your Word document.  Close the  window if it does not go away automatically.
6. If necessary, resize the image by grabbing its handlebars and making adjustments with your mouse, to achieve the proper size for your document.

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Insert a picture from a file into your Word document. 

As with Clip Art, you click to select the location on your Word document where you will want to insert a picture, such as a photograph of yourself.  Then:

1. From the File menu, choose "Insert" à "Picture" à "From File"
   
   
   
   
   
2. Go to the directory that holds the image you want to insert, select the image, and double-click on it.
   
   
   
   
   
3. The picture will automatically be pasted into the selection you clicked in your Word document.

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Tip:  Copy and paste from other graphics programs. 

Inserting a picture from a file is one way to place a graphic into your Word document.  It may even be simpler, though, to copy an image from another graphics software and paste it into the Word document.  Generally, you use the software's tools to select the image or portion of the image that you want to copy.  Then, using the "Edit" à "Copy" command you copy that selection. 

In Word, you click the point in your document where the image should be inserted, and then use the "Edit" à "Paste" command.  The image appears in your document, and can be resized or adjusted using the tools discussed so far. 

 To copy an image is available in several softwares, including this not exhaustive list: 

• Paint Shop Pro
• Adobe Photoshop
• Lview Pro
• Powerpoint.
• Snag-It. 

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Tip:  Copy directly from Internet Explorer 

Perhaps it's due to the fact that both Word and Internet Explorer both come from the same mega-company, Microsoft, but the copy/paste capabilities between the two programs are compatible.  This tip does not appear to work in Netscape Navigator.  Basically, if a web page visited by Explorer has graphics, you can use your mouse to: 

1. Select the graphic by clicking down and dragging across the image. 
2. Using the "Edit"à "Copy" command in Internet Explorer to copy the image.
3. Going to Word and choosing the insertion point for the image by clicking in the document.
4. In Word, using the "Edit" à "Paste" command to paste the image. 

This works surprisingly well.  You may have to remove any hyperlinks that came with the copying/pasting process. 

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Use Word Art to liven up your text 

Word Art is a feature that converts a string of text into a graphic image, in any one of several stylized formats. 

To use Word Art,

1. Select the string of text that you want to convert by clicking down and dragging your mouse across the selection.
   
   
   
   
   
2. Clicking the "Word Art" icon.  .
3. The "WordArt Gallery" window pops open. Select the style you want to use
   
   
   
   and click OK.
   
   
4. In the "Edit WordArt Text" window that next appears, make any choice that you would like to modify the style that you have selected in step 3.
   
   
   
   Then click OK.
   
   
5. The stylized textbook appears in your document as an image with handlebars on it.  Several adjustments can be made, either by necessity or desire:
   
   
   
   
1. The surrounding text can be adjusted by adding white space to accommodate the new Word Art graphic.
2. The graphic itself may be resized or adjusted by clicking and dragging its handlebars to suit your objectives.

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Tip:  Make use of Word's 3-D options to make further style changes. 

A picture is worth a thousand words.  The next graphic shows how the Word Art graphic shown previously is altered by clicking and using the 3D icon's  graphical menu of options:

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Tip:  Make use of Word's shadow options to further enhance Word Art. 

The shadow icon  has a graphical menu of options that is similar to 3-D's. 

Word's shadow options may not be combined with Word's 3-D options.  It's an either-or situation, usually.

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Tip:  Use "Settings" in 3-D or Shadow to further modify Word Art. 

The example shown here is one that uses the 3-D icon to first apply a three dimensional effect. 

First, 3-D Settings is chosen:

 

 

 

 

 

 

 

 

And then, a new display appears with "lighting" and other special effects:

 

Once the selection is made, the changes to the Word Art image are immediate:

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Experiment with Picture Formatting to place the image exactly where you want it. 

Anytime you select an image in your Word document, with a mouse click, you have the ability to format the picture in a myriad of ways that Word makes available to you. 

If you right-mouse click over an image, you bring up a menu of options that includes "Format Picture"

 

 

 

 

 

 

 

This step results in the display of a new window.

 

This window provides a tabular menu of options.  The best way to learn to use these is to allocate some experimental time for yourself and to just "play." 

The layout tabular menu provides you with the ability to determine whether the image floats (with handlebars) or is in-line with the text of your Word document.  The icons  used in the document you were reading were placed in-line.

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