Library
USF Library Course Reserves Guide
Appendix A
When
a use of photocopied material requires that
you request permission, you should communicate
complete and accurate information to the copyright
owner. The American Association of Publishers
suggests that the following information be included
in a permission request letter in order to expedite
the process:
1. Title, author and/or editor, and edition
of materials to be duplicated.
2. Exact material to be used, giving amount,
page numbers, chapters and, if possible, a photocopy
of the material.
3. Number of copies to be made.
4. Use to be made of duplicated materials.
5. Form of distribution (classroom, newsletter,
etc.).
6. Whether or not the material is to be sold.
7. Type of reprint (ditto, photography, offset,
typeset).
The request should be sent, together with a
self-addressed return envelope, to the permissions
department of the publisher in question. If
the address of the publisher does not appear
at the front of the material, it may be readily
obtained in a publication entitled The Literary
Marketplace, published by the R. R. Bowker
Company and available in all libraries.
The process of granting permission requires
time for the publisher to check the status of
the copyright and to evaluate the nature of
the request. It is advisable, therefore, to
allow enough lead time to obtain permission
before the materials are needed. In some instances,
the publisher may assess a fee for the permission.
It is not inappropriate to pass this fee on
to the student who receive copies of the photocopied
material.
The Copyright Clearance Center (http://www.copyright.com)
also has the right to grant permission and collect
fees for photocopying rights for certain publications.
Any individual may register with the Copyright
Clearance Center and use this service in place
of writing a direct statement to a copyright
holder. For expedited service needs, the USF
Library recommends that individuals try the
Copyright Clearance Center before attempting
to contact a copyright holder individually.
Sample Letter To Copyright Owner (Publisher)
Requesting Permission To Copy:
March 1, 2003
Material Permissions Department
Hypothetical Book Company
500 East Avenue
Chicago, IL 60601
Dear Sir or Madam:
I would like permission to copy the following
for continued use in
my classes in future semesters:
Title: Learning is Good, Second Edition
Copyright: Hypothetical Book Co., 1965, 1971
Author: Frank Jones
Material to be duplicated: Chapters 10, 11 and
14
(photocopy enclosed).
Number of copies: 500
Distribution: The material will be distributed
to students in
my classes and they will pay only the cost of
the photocopying.
Type of reprint: Photocopy
Use: The chapter will be used as supplementary
teaching
materials.
I have enclosed a self-addressed envelope for
your convenience in
replying to this request.
Sincerely,
Faculty Member