Chairperson Duty Description

Chairperson: Board of Directors

(1) Plans, calls and presides at all Board Meetings.

Chief Executive Officer of the Section

(1) Responsible for proper functioning of the section.
(2) Official representative of the Section.
(3) Presides at all meetings.
(4) Receives copies of all Section correspondence.
(5) Maintains chairperson's files to be passed on to the new chairperson at years end.
(6) Participates in preparation of annual report.

IMPORTANT EVENTS:
January:
(1) Distributes copies of job descriptions to new officers.
(2) Appoints members to the following committees: *Audit *Nominations *Awards & Education *Professional Needs *Environmental *Program *Membership *Public Relations *Newsletter *Safety *Chemistry Week
February:
(1) Prepares annual budget. December and January (following year): (1) Supervises preparation of annual report for the Section.
(2) Assists with the annual financial audit.

CHAIR-ELECT

Member: Board of Directors

(1) Attends all Board Meetings.
(2) Handles all Section publicity other than meeting notices.
(3) Maintains official file to pass on to new Chair-Elect at the end of the year.
(4) Is appointed as the Section Public Relations liaison.

Member: Program Committee

(1) Assists Program Chairperson with program development.
(2) Attends Local Section Officers Conference and arranges section participation in speakers tour.

Chairperson: Nominating Committee

(1) Responsible for nomination of two qualified candidates for each elected office to be filled.
(2) Presents slate of nominees to the membership at the regular October Section meeting, leaving the floor open for nomination of additional candidates.
(3) Prepares ballots to include all candidates for all elected offices and mails to membership soon after October meeting.
(4) Reports results of election at the December Section meeting. Informs National ACS Headquarters (Executive Director) of the names and addresses of the new officers.

IMPORTANT EVENTS:
March:
(1) Attends Local Section Officers Conference.
October:
(1) Updates job descriptions manual.
(2) Completes Nominating Committee Report, prepare ballots and sends ballots to membership.
December:
(1) Appoints committee chairperson for the new year.

VICE-CHAIRPERSON / PROGRAM CHAIRPERSON

Member: Board of Directors

(1) Attends all Board Meetings.
(2) Calls meetings and presides in absence of Chairperson.

Chairperson: Program Committee

(1) Responsible for arrangement of meetings for the program year (February through January).
(2) Handles all speaker related correspondence, hosts the speaker, introduces the speaker to the audience, arranges speaker reimbursements and gratuity with the Treasurer, and subsequently sends a letter of gratitude.
(3) Handles all publicity arrangements for program and meetings. Provides Secretary with meeting notice information in a timely manner. Lead time should be such that announcement mailings ar sent 4-5 weeks prior to the scheduled meeting date.
(4) Receives area count of dinner reservations from each Area Representative and arranges dinner with selected dinner establishment.
(5) Maintains an official file of all correspondence regarding programming and meetings, and passes same on to the new Vice-Chairperson.

SECRETARY

Member: Board of Directors

(1) Attends all Board Meetings.
(2) Prepares written minutes of each Board meeting for distribution to board members and filing in the official records.
(3) Maintains Section's archives, records, and history.
(4) Receives membership changes from National Headquarters. Informs Membership Chairperson and Treasurer of these changes.
(5) Maintains current mailing list along with the Membership Chairperson.
(6) Responsible for writing and mailing Section meeting announcements in a timely manner.
(7) Responsible for all Section Financial transactions in the absence of the Treasurer.

Member: Audit Committee

(1) Assists with annual audit of Section Financial matters during January (following year).

Chairperson: Newsletter Committee

(1) Editor of Section Newsletter.
(2) Responsible for preparing Section Newsletter (with help from the Public Relations appointee).

IMPORTANT EVENTS:
January:
(1) Receives the official Section file of records from the outgoing Secretary.
December:
(1) Informs the ACS Executive Directors concerning the names and addresses of the newly elected Section officers.
(2) Prepare (with Treasurer) the Section annual report. The deadline for this report is February 1.
January:
(1) Participates in Section financial audit.

TREASURER

Member: Board of Directors

(1) Attends all Board Meetings.
(2) Responsible for all financial matters of the Section.
(3) Reports on status of treasury at all Board Meetings.
(4) Files federal income tax exemption report with the Internal Revenue Service.
(5) Keeps accurate and up-to-date records of receipts and expenditures.
(6) Pays all bills promptly, collect all monies owed promptly.

Member: Audit Committee

(1) Assists with audit of financial matters during January (following year).

IMPORTANT EVENTS:
January:
(1) Signs for monies in treasury after audit has been completed.
(2) Fills out necessary change of responsibility notices for bank(s). The Section Secretary shall also be involved in this activity.
December:
(1) Makes request to ACS Executive Director for annual apportionment of dues payment.
(2) Prepares (with the Secretary) the Section annual report. The deadline for this report is February 1.
January (following year):
(1) Participates in Section financial audit.